# Lesson 6

Preview

Relocating and Removing Subtotals; Practice Exercise 7 & 8

Practice Exercise 7: Relocating and Removing Subtotals Position in a Compact View

NOTE: If you are using the tabular View, you cannot relocate subtotals from the bottom to the top of a section. Only the compact and outline views will allow subtotals at the top of a section. Since only the Compact and Outline format views show subtotaling at the top by default, we will focus on those 2 views.

STEP 1:Select any cell on the pivot table. Select the PivotTable Tools Design tab on the Ribbon (FIGURE 1).

STEP 2: From the Report Layout icon in the toolbar Layout group, select “Show in Compact Form” (FIGURE 2).

STEP 3: In the Ribbon Layout section, select the Subtotals icon on the left end of the Ribbon.  On the drop-down menu, select the choice, “ Show all Subtotals at Bottom of Group” (FIGURE 3).

You have other choices with disposition of the Subtotals as shown on the graphic to the right. Other choices include:

• Do Not Show Subtotals
• ​Show all Subtotals at Top of Group (default for Compact & Outline Views)

Pivot table below in FIGURE 4 shows data in Compact View with Subtotals at Bottom.

Note: We will not show how to select Subtotaling at the top since that is the default when you select the Compact view.

Practice Exercise 8: Relocating and Removing Subtotals Position in an Outline View

Continue to use the data file, RANGE TO TABLE TO PIVOT TABLE2.

NOTE: If you are using the tabular View, you cannot relocate subtotals from the bottom to the top of a section. Only the compact and outline views will allow subtotals at the top of a section. Since only the Compact and Outline format views show subtotaling at the top by default, we will focus on those 2 views.

​STEP 1: Select any cell on the pivot table. Select the PivotTable Tools Design tab on the Ribbon (FIGURE 5).

​STEP 2: In the Ribbon Layout section, select the Report Layout icon. On the drop-down menu, select the choice,   “ Show in Outline Form” (FIGURE 6).

STEP 3: In the Ribbon Layout section, select the Subtotals icon. On the drop-down menu, select the choice, “Show all Subtotals at Bottom of Group” (FIGURE 7).

This is our pivot table in Outline Form with subtotaling shown at the bottom (FIGURE 8).

Note: We will not show how to select Subtotaling at the top since that is the default when you select the Outline view.

Now we will remove subtotals

STEP 4: In the Ribbon Layout section, select the Subtotals icon. On the drop-down menu, select the choice, “Do Not Show Subtotals” (FIGURE 9).

STEP 2: Here is our pivot table below in Outline View with Subtotaling removed (FIGURE 10).

END OF LESSON

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